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The benefits of moving to all-inclusive fees

As a dance studio owner, you know that managing fees and payments can be a time-consuming and stressful task for both you and your clients.


However, there's a solution that can make everyone's lives easier: moving to an all-inclusive fees structure and implementing automated monthly payments.


In this blog post, we'll explore the benefits of this approach, what you should include in your all-inclusive fees, how to communicate the change with families, and why automated monthly payments can take your studio's financial management to the next level.


Simplifying and streamlining fees for families

By adopting an all-inclusive fees structure, you make things simple and stress-free for your dance studio families. Instead of dealing with multiple invoices and unexpected costs, they know exactly what they're paying for. Here are some key advantages:

  1. Easier Budgeting: An all-inclusive fee allows both the business owner and clients to budget more effectively. Families can plan their finances knowing that all necessary expenses are covered, from class tuition to costumes and concert costs.

  2. Eliminating Confusing Costume Invoicing: One of the major headaches during concert time is handling costume invoices. With an all-inclusive fee, costumes for all performances are included, saving time and avoiding confusion.

  3. Streamlined Process: By offering a comprehensive package, you create a more streamlined experience for your clients. They have a clear understanding of what they're getting and can enjoy the convenience of a hassle-free payment structure.

What to include and how to work out your pricing

Once you've decided to make the move to all-inclusive fees, the first step is establishing what you'll include and how you'll work out your fees structure so you know you're covered for all of your expenses (and can still make a profit). What you decide to include is really only limited by your imagination - you need to think about what works for you, your studio and your families. Some common inclusions might be:

  • Tuition

  • Costumes

  • Concert/recital fees (including tshirt and/or digital recording)

  • Annual registration/admin fee (insurances etc.)

  • Uniform items

For additional costs such as exams, competition/eisteddfod fees, and compulsory workshops that don't apply to all students, you could include these as optional 'add on' packages.

Some of these inclusions might not work for your studio - the key here is to sit down and work out everything your average student pays for in a year and then work out if you want to include it or not.


Establishing what your families will pay is a matter of adding everything together for the year and then dividing by the number of payments you expect your families to make (weekly, monthly, termly).


For example, for a student taking 3 classes per week, your sums might look like the following:

  • Tuition: $400 per term x 4 = $1600

  • Costumes: $70 per costume x 3 = $210

  • Concert/recital fee (including tshirt & digital recording): $75

  • Annual registration/admin fee: $60

  • Uniform: $120

  • TOTAL: $2065 ($516.25 per term / $172.08 per month / $51.62 per week)

Communicating the change

To ensure a smooth transition, it's essential to communicate the change to your dance studio families effectively. Here are some tips:

  1. Be Upfront and Honest: Transparent communication is key. Explain the reasons for the change and how it benefits your customers. Emphasise the value they'll receive and the simplification of the payment process.

  2. Provide Ample Notice: Give families plenty of notice about the upcoming change. If you plan to implement the all-inclusive fees structure in 2024, start discussing it now. This gives them time to adjust their budgets and understand the new system.

  3. Focus on Benefits: Highlight the benefits that your families will enjoy with the all-inclusive fees structure. Mention the convenience, peace of mind, and the fact that they won't need to worry about unexpected expenses.

Moving to automated monthly payments

Taking things one step further, implementing automated monthly payments can revolutionize your studio's financial management. Here's why it's worth considering:

  1. Timely Payments: With automated monthly payments, the money arrives on time, allowing you to pay your staff, bills, and yourself promptly. Say goodbye to late payments and unnecessary follow-ups.

  2. Enhanced Customer Experience: Collection calls can be uncomfortable for both parties. By automating payments, you create a seamless and convenient experience for your customers, improving their overall satisfaction.

  3. Efficient Use of Resources: Automated payments reduce the need for manual invoicing and tracking down payments. This frees up your time and allows you to focus on what matters most: teaching dance and growing your studio.

Moving to an all-inclusive fees structure and implementing automated monthly payments can bring significant benefits to both dance studio owners and their clients.


By simplifying the payment process, eliminating confusion, and providing a streamlined experience, you create a more efficient and enjoyable environment for everyone involved. Embrace these changes, communicate them clearly, and watch as your dance studio thrives with a happier, more satisfied clientele.

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